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Online Business L(a)unch™ > Setting Up a Website: Accept Credit Cards > Merchant Account   

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Merchant Account

Although using third-party credit card processing company is a good option if you're just starting out, they can be more expensive in the long run. Once you start reaching $1000 or more in monthly sales, move to a merchant account/merchant-hosted API payment gateway system in order to save purchasing costs and reduce processing time and costs.

But please beware: if you are not very careful, your merchant account will cost you a lot more than necessary. If you expect to do serious online business, then you need a serious merchant account flexible to your needs. There’re the several points to consider while looking for merchant account:

 

1. Rates and fees:

Make sure rates are fixed and not introductory: you don’t want your processing fees to increase within a time. Ask to have it documented in writing.

Check if the paperwork you receive from the provider shows all rates and fees you’ll have to pay.  Make sure all fees that are not mentioned on their website are posted in writing. Believe me; almost all providers have some hidden fees. 

Check the cancellation policy. Ask about what happens if you are not satisfied with their service/software. Do they have a money back guarantee? Make sure there’s no cancellation/early termination fee. This fee can apply if you decide to move to another provider and cancel your merchant account within a specified period of time - usually within one or two years but beware: some merchant providers require three or even four year commitment!

Always read carefully the merchant account agreement with your application before signing it. Be sure to read the small print. Always! If there’s a minimum contract and cancellation fee or any additional undisclosed fees you’ll usually find all these (as well as many other) surprises well hidden in the small print!

While shopping around don’t be fooled into super low discount rates and transaction fees: a deal that sounds too good is probably suspect. Here are guidelines to follow when rate shopping - if you find rates that are much lower than ones mentioned here there’s must be something wrong: 

Monthly minimum ($10-$30/month)

Monthly minimum is amount you must pay in your transaction fees each month. The most common monthly minimum that providers charge is around $20.00. So if your monthly discount rates plus transaction fees collected by the bank are equal or go over $20.00 for that month, there is no monthly minimum fee (you only pay the amount you are charged). If your fees for the month do not exceed $20.00, then you would be charged the difference. Just to cover your monthly minimum you should process at least $800 a months. That’s why I do not recommend using merchant/gateway approach for start-up businesses.

Reserve

Some providers will require that you maintain a certain level (determined by your estimated sales receipts) in the account to cover refund/chargeback fees: the provider will hold on part of your credit card earnings each month, and release them usually after 30-90 days. A reserve is usually required only for person with a bad credit history, for non US-based merchant or for companies who plan on process very high volume per month ($100,000 and up) so avoid working with this provider if possible.    

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